Edition 2 – December 2011)
This electronic update provides information about the XIX International AIDS Conference (AIDS 2012), which will be held in Washington D.C., U.S. from 22 to 27 July 2012.
In this edition:
1. AIDS 2012 Registration Now Open
2. Flights to Washington D.C., Hotel Accommodation and Tours
3. Invitation Programme and Call For Abstracts Now Available Online
4. Global Village Submissions Now Open
5. Youth Programme Submissions Now Open
6. Workshop Submissions Now Open
7. Satellite Meeting and Exhibition Space Applications Now Open
8. Affiliated Independent Events at AIDS 2012
9. Commercial Invitation Now Available Online
10. International and Media Scholarship Programmes
11. Community Involvement in AIDS 2012
12. Join the Conversation
13. Key Dates
1. AIDS 2012 REGISTRATION NOW OPEN
Registration (regular delegate, student/post-doc, youth delegate, accompanying adult and child and media representative) for the XIX International AIDS Conference is now open.
All registrations for AIDS 2012 must be submitted through the online registration form. Before you can register, you need to create a conference profile from which you can enter the registration system. Your conference profile will then become your online gateway to all conference-related submissions. Delegates of previous International AIDS Conferences or IAS Conferences can use previous profile log-in information to access their profile.
To register for AIDS 2012, or for further information on the registration process, please click here.
Delegates are encouraged to register by 23 February 2012 to avoid surcharge.
2. FLIGHTS TO WASHINGTON, D.C., HOTEL ACCOMMODATION AND TOURS
Individual and group flight bookings can now be made online through the AIDS 2012 website. Full information on booking flights to Washington, D.C., is available here.
A large number of hotel rooms in various price categories have been secured in Washington, D.C., and Baltimore at preferential rates. Online accommodation bookings for both individual delegates and groups can be made here.
Optional tours before, during and after the conference will be available. Please click here for more information about tours.
3. INVITATION PROGRAMME AND CALL FOR ABSTRACTS NOW AVAILABLE ONLINE
The Invitation Programme and Call for Abstracts are now available online. Please click here to download a copy.
4. GLOBAL VILLAGE SUBMISSIONS NOW OPEN
The Global Village, open to conference delegates and the general public, aims to intensify the involvement of key affected populations and other stakeholders in the conference and in the global response to AIDS. Examples of activities include sessions, forums, oral presentations, awards, networking zones, NGO exhibition booths, marketplace booths, art exhibits, film screenings and performing arts.
Global Village submissions are now open. Please click here to submit a proposal or for more information on the Global Village.
5. YOUTH PROGRAMME SUBSMISSIONS NOW OPEN
The Youth Programme aims to strengthen the participation of young people and the profile of youth issues in the conference through activities such as a youth pavilion, youth-driven sessions, an electronic youth newsletter, the youth opening session and reception, a commitment desk and a youth preconference.
Youth Programme submissions are now open. Please click here to submit a proposal or for more information on the Youth Programme.
6. WORKSHOP SUBMISSIONS NOW OPEN
AIDS 2012 will offer a selection of workshops to enhance delegates’ learning experience. Each workshop will focus on a particular topic in the areas of professional development, leadership and accountability or community skills development. Experienced and dynamic practitioners and faculty will facilitate the workshops.
Workshop submissions are now open. Please click here to submit a workshop proposal or for more information on workshops.
7. SATELLITE MEETING AND EXHIBITION SPACE APPLICATIONS NOW OPEN
Satellite meetings take place in the conference centre but are fully organized and coordinated by the organization hosting the satellite (private company, government agency, institution or NGO). The contents and speakers of the satellite meetings will be reviewed by the programme committee to ensure that they meet the scientific and ethical principles of the conference.
Please click here to read more about satellite meetings and to apply to host a satellite.
AIDS 2012 offers opportunities to both commercial and non-commercial organizations to showcase their products and services to the largest gathering of AIDS professionals in the world.
Please click here to read more about and to apply for exhibition space at AIDS 2012.
8. AFFILIATED INDEPENDENT EVENTS AT AIDS 2012
Affiliated independent events will support the vision and goals of the conference and address HIV, co-infections or issues faced by individuals or organizations affected by or responding to the epidemic. Organized by third parties, these events will take place outside the conference venue at times that do not conflict with the conference programme. Delegates should be aware that certain events will require pre-registration.
Please click here to see the full list of affiliated independent events or for more information.
9. COMMERCIAL INVITATION NOW AVAILABLE ONLINE
The AIDS 2012 Commercial Invitation is now available and includes the list of sponsorship opportunities available. Please click here to download a copy.
For additional information, please contact the secretariat at firstname.lastname@example.org.
10. INTERNATIONAL AND MEDIA SCHOLARSHIP PROGRAMMES
The conference organizing partners are committed to making AIDS 2012 accessible to people from resource-limited settings, researchers globally, community activists and civil society representatives. Priority will be given to those whose participation will help enhance their work in their own communities, to those who are able to assist in the transfer of skills and knowledge acquired at the conference, and to those whose abstract, workshop or activity submission has been selected.
A very limited number of scholarships will also be available for media representatives from around the world. Media scholarship applicants will be asked to provide media accreditation and supporting documents.
Scholarship applications close on 15 February 2012.
Full information regarding the International Scholarship Programme and Media Scholarship Programme is available here.
11. COMMUNITY INVOLVEMENT IN AIDS 2012
The International Council of AIDS Service Organizations (ICASO) has created an online Guide to Community Involvement in AIDS 2012 to facilitate participation in the AIDS 2012 programme.
Please visit www.aids2012community.org/ for more information.
12. JOIN THE CONVERSATION
Get the latest conference updates and share your thoughts and ideas through the Conference Facebook and Twitter.
We are tweeting – @aids2012 – and hope many of you will tweet along with us, using #AIDS2012 to keep the conversation going.
Check out @youthaids2012 with the #YouthAIDS2012 for all the latest Youth Programme updates! Also, join the conversation and shape the framework by going to YouthAIDS2012.tumblr.com to take part!
Become a fan of AIDS 2012 on Facebook and stay in touch with the latest conference updates and developments. Please visit www.facebook.com/aids2012 to become a fan. If your group or organization is participating in AIDS 2012, we welcome posts of photos and videos of your work on this page. Tell us why you are coming to Washington and what you hope to gain from AIDS 2012.
13. KEY DATES
We remind you of the following important deadlines:
15 February 2012
– Abstract submissions close
– Scholarship applications close
– Workshops applications close
– Global Village and Youth Programme applications close
23 February 2012
– Standard registration fee ends (late fee surcharge added as of 24 February 2012)
14 March 2012
– Conference Hub applications open
31 March 2012
– Satellite applications close
2 April 2012
– Volunteer applications open
19 April 2012
– Late breaker abstract submissions open
20 April 2012
– Affiliated Independent Event applications close
3 May 2012
– Late registration fee ends (last minute surcharge added as of 4 May 2012)
22 May 2012
– Late breaker abstract submissions close
25 May 2012
– Exhibition space applications close
29 June 2012
– Conference Hub applications close
22- 27 July 2012
AIDS 2012 Conference Secretariat
XIX International AIDS Conference Washington D.C., USA, 22–27 July